Privacy policy
This privacy policy describes how Varefakta processes personal information in connection with task solutions, courses, and events, marketing, and use of the website.
1. Data responsible
The legal entity responsible for the processing of your personal data is:
Varefakta
CVR. 41791160
Stationsparken 26, 3.tv.
2600 Glostrup
E-mail: varefakta@varefakta.dk
Phone: (+45) 46 30 45 00
2. Contact
If you have questions regarding our processing of personal data, you are very welcome to contact us by phone at (+45) 46 30 45 00 or varefakta@varefakta.dk
3. Description of the process
Below we have explained the purposes for which we process personal data.
3.1. Delivery of our services
When we provide a service to a customer, it will always be done by creating a task in our IT system. The task will involve one or more contact persons who are involved in part of the task in different ways. If you are one of these persons, whether you are part of the customer’s organization/company or are self-employed, we will process a number of personal data about you.
We use personal information to communicate with you when we process the assignment.
We process a number of general personal information about you, including contact information such as name and information about where you are employed, including position, email, telephone, address of the employer.
The sources of personal information are either yourself or another person affiliated with the employer you represent.
If you represent the customer who has ordered the service/task in the form of advice, preparation of a declaration, etc., we process your personal information on the basis of Art. 6.1.b of the Personal Data Regulation, (Processing is necessary for the fulfillment of a contract to which the data subject is a party…).
We store your personal information for as long as is necessary for the purpose or purposes for which the information is processed. As a general rule, the information is stored for 5 years after the end of the task, but in special cases, there may be shorter or longer storage periods, including to comply with legal requirements for deletion or storage.
3.2. Courses and events
When you participate in a course or event with us, we use your personal information to keep in touch with you before, during, and after the activity in question.
If you are employed by one of our customers and you are registered for a course or event, we store your personal information as long as we have a business relationship with the customer.
For the purpose of completing a course or event, we only process general personal information, including information about name, position, email, telephone, and where you are employed.
The sources of the information we process come from yourself or from your employer if it is this person who has signed up for the course or event.
We process your personal information as described above based on art. 6.1.b, if you yourself are a party to the agreement, as the information is necessary to fulfill an agreement with you. The treatment can also take place on the basis of art. 6.1.f (the balance of interests rule), where the legitimate interest is to administer events and send out evaluation forms, etc.
We store your personal information for as long as is necessary to be able to complete the course or event in question and to evaluate it. A course may be part of a pre-described established context with other courses or network establishment and in these cases, we store your personal information until the entire course or network work has been completed and evaluated. If you are employed by one of our customers, we store your information as long as we enter into a business relationship with the customer. In the case of a payment arrangement, we store invoice data for the financial year plus 5 years as stipulated by the Accounting Act.
3.3 Marketing
We use personal information in connection with marketing initiatives, including to be able to target our communication to you. The targeted communication includes sending out newsletters.
For this, we only process general personal information, including name, position, email, telephone and where you are employed. We also register the language in which you wish to receive our material.
The personal information we use comes from yourself or is obtained from publicly available sources, e.g. your LinkedIn profile. The information can also be obtained through the use of our website.
The legal basis for processing the information is the balancing of interests rule (Article 6.1.f). The legitimate interests we pursue are our marketing interest and our interest in targeting the material we post. We do not pass on your personal information to third parties.
If you have signed up for our newsletter, we will store your personal information for as long as you wish to receive material from us and for two years thereafter. If we have collected publicly available information about you, in order to be able to carry out marketing initiatives, we will store material about you as long as the initiative in question is ongoing and two years thereafter.
3.4 Visit Varefakta’s website
You can read more about the use of cookies in Varefakta’s cookie policy and revoke or change your consent by deselecting cookies in the cookie overview, just as you can block cookies in your browser.
4. Recipients
We treat the information confidentially and generally do not pass the information on to third parties.
The information can be left to external suppliers, including data processors, who assist Varefakta with the operation of the company.
5. Your rights
You have the following rights:
(a) You have the right to request access, correction, or deletion of your personal data.
(b) You also have the right to oppose the processing of your personal data and to have the processing of your personal data restricted.
(c) In particular, you have an unconditional right to object to the processing of your personal data for the purpose of direct marketing.
(d) If the processing of your personal data is based on your consent, you have the right to revoke your consent at any time. Your revocation will not affect the legality of the processing carried out prior to the revocation of your consent.
(e) You have the right to receive the personal information that you have provided yourself in a structured, commonly used, and machine-readable format (data portability).
(f) You can always lodge a complaint with a data protection authority, e.g. The Data Inspectorate.
You can make use of your rights by contacting Varefakta at varefakta@varefakta.dk or telephone at (+45) 46 30 45 00.
There may be conditions or limitations to these rights. It is therefore not certain that you e.g. have the right to data portability in the specific case – this depends on the specific circumstances in connection with the processing activities.
